Is it time to upgrade your computer or replace it?

A question that is being asked more and more is, is it time to upgrade my computer or replace it? As your computer is an essential piece of equipment used daily in your office, you will have to make sure that it can run modern browsers, the latest anti-virus software, recent versions of Microsoft Office/Office 365, up to date operating systems and If your computer is becoming a bit sluggish and taking a bit longer to boot up or run certain programmes then you either have to upgrade or replace your computer.

Upgrading your computer can be easily done and it can be done by adding more memory, replacing your hard disk with an SSD (Solid State Disk) drive or replacing your computers OS (operating system), it will run a lot faster. With more memory and or an SSD drive your computer will feel as good as new and it will boot up faster enabling you to do more work seamlessly. By upgrading your OS, you will also be able to run the latest software in a secure environment, as it will receive updates that will patch any security risks and bugs that might cause issues.

The OS that you have on your computer will determine how easy it will be to upgrade it, and in some cases you will have to buy a new computer. If you are running windows Vista on your computer you won’t be able to upgrade your OS and will have to buy a new computer as Microsoft are no longer supporting it. If your computer is still running Windows 7 you will have to upgrade to Windows 10. If your computer is running the latest version of Windows 8 known as  Windows 8.1 Update, it will still have mainstream support until January 2018 so you will soon have to upgrade to Windows 10.

iPing are experts and we spend a lot of time helping our clients decide if upgrading or buying a new computer is the best option for them! If you are thinking of upgrading your computer please get in touch.
iPing provide managed services and IT services and we can help provide you with an overview of your IT equipment and tell you if you should upgrade or replace any of your computers. So, if you need some help with the above please contact us or give us a call on 01 5241350.

Inkjet or laser printers which is best for your business?

Posted on April 4, 2017 by in printer

One of the most important pieces of equipment that your business uses will be a printer and with 2 different types of printer available, inkjet and laser which one should you be using?

 

Inkjet printers
Inkjet printers are designed to give you laser quality printing without paying the high price of a laser printer and its print cartridges. Inkjet printers can be cheap to buy and you can get colour or black and white models whilst all in one version’s also have a built-in fax and scanner and can be wireless. If you are printing charts or reports that have some colour pages then a colour printer will suit you but If you are printing off invoices then a black and white model will suit you. The only downside to inkjet printers is how often you will have to replace the cartridges and if you have a colour model you will have to replace 4 cartridges

Laser printers
Laser printers have come down a lot in price making them an affordable option and like inkjet printers, you can get colour or black and white models and all in one version’s also come with built-in faxes and scanners and can also be wireless. Laser printers are also known as work horses as you can print from between 2000 – 20,000 pages on one laser toner cartridge.

If you are printing a lot of pages on a regular basis then the obvious choice would be the laser printer but HP has recently introduced a range of inkjet printers under the HP Wide brand that will print as many pages on one cartridge as an average laser printer. The HP Wide inkjet printers, which can be bought as black and white or colour models, cost a bit more than your average HP inkjet but they will save you money in the long term as their cartridges will last a lot longer.

If you want to discuss what printer is best for you please give us a call!

iPing provide managed print services and IT services and we can help provide you with printer solutions for your business especially the HP Wide range of inkjet printers. So, if you need some help with the above please contact us or give us a call on 01 5241350.

Update From Microsoft

Some information we just got from Microsoft I thought was wort sharing.
Research shows that our customers are actually enabling their cyber attackers: despite all the warnings, a staggering 30% of recipients open phishing messages and 12% open malicious attachments. So it’s no wonder two-thirds of cyber threats can be traced to phishing attacks. “
Please don’t be one of the above statistics and make sure you and your employees exercises caution when opening emails from unknown senders or if you are unsure about an email don’t open it. Then ask you IT Service team about it.
Any questions give us a call here at iPing HQ

How secure is your Wi-Fi?

Until recently what has been the most essential tool in your business has changed every couple of years but over the past five year’s it has been your Wi-Fi. Your Wi-Fi is your gateway to the internet and without it you can’t send or receive emails, update your website, access your SaaS software and any social media accounts that your business might have. So how secure is your Wi-Fi and do you know who is accessing it?

If you have open Wi-Fi access, where any of your staff or your customers don’t need a password to access it what are some of the problems that you could be facing?

Your bandwidth usage can go through the roof and you may end up with your broadband speeds being throttled and you might be facing a huge broadband bill. If someone parks outside your business and uses your Wi-Fi to access their Netflix, Amazon Prime accounts or even YouTube your bandwidth usage will increase.

People using your Wi-Fi could be using it to access and download illegal material such as pirated movies, TV shows and music, and as this is done via your Wi-Fi account you could end up facing heavy fines.

If it’s known that you don’t need a password to access your Wi-F, what’s stopping someone else creating a rogue Wi-Fi access point (also known as an Evil Twin) designed to make it look like users are using your Wi-Fi. By using this rogue Wi-Fi setup, they can then access any data going through it especially passwords and financial details and any computers using it.

Does your Wi-Fi connection appear as the name of your Wi-Fi router or your broadband supplier? If this is the case you are making it so much easier for people to access your Wi-Fi, so make sure to change what it is called.

If your Wi-Fi connection has a password how often is it changed? Changing your Wi-Fi password on a regular basis is very important especially if you own a business such as a coffee shop or a pub where your customers regularly use your Wi-Fi.

At iPing we install robust enterprise level WiFi for SMB’s and if you need a businesses level WiFi give us a shout!

iPing provide managed services and IT services and we can help provide you with an overview of your Wi-Fi setup and how you can improve it and make it more secure. So, if you need some help with the above please contact us or give us a call on 01 5241350.

Custom Built Computer

Thought I would do a quick post of this beast of a custom built computer that we just put together. This is a state of the art rig and a real beauty!

Some Specks are

CPU = i7 7700K 4.2GHz by default

Graphics card =  Nvidia 1060 TI

Memory = 32 Gig DDR4 3200 MHz

This Computer has a sound insulated case so it is inaudible! Have a look below

20161110_105950

 

Digital Transformation

A big change has been taking place all around us and whether you like it or not, you are already embracing it or you soon will be. The big change is digital transformation, which is where you transform all aspects of your business to take advantage of the changes and opportunities of digital technologies and their impact across society in a strategic and prioritised way.

By utilising digital technologies, you will also be saving your business money and over a five year period the savings makes digital transformation a no brainer. When you start to plan your digital transformation, your aim is to make things a lot easier for your staff and your customers, and It’s worth noting that what works well for some people might not work best for others.

The following tips will help you prepare for digital transformation:

How much paperwork does your business generate and can you go paperless?
By moving to a paperless environment your files are no longer stored in filing cabinets which frees up space in your office, and you no longer need to worry about a file/files going missing. It also makes it easier to access any data that you or your clients need to use.

How much time is spent each day on the telephone answering customer queries that could be dealt with online?
By using customer messaging apps for sales, marketing, and support, connected on one platform, you can guarantee that any queries are dealt with by the relevant person. You could also have a detailed FAQ section on your website that can answer the most popular questions that your customers ask.

How modern is your office equipment?
By using modern hardware and software you are ensuring that your business can run smoothly and that you can also handle more clients. The last thing you want to deal with is an IT system that break down when you need it most.

Are your staff trained to use the latest hardware and software?
By having your employees trained in using the latest software and hardware they can do their jobs more efficiently. 

How easy is it for your clients to integrate your product into their infrastructure?
By having a plug and play system your clients can seamlessly drop your product into their infrastructure.

How do you receive payments from clients and make payments to your suppliers?
By offering your clients the option of paying you online via PayPal, Stripe and other online payment providers, less time is spent chasing unpaid invoices. By paying your suppliers online, payment can be made instantly and you might even get a discount.

Do you offer an app to your clients?
By offering an app to your clients, their sales team who could be on the road can use your product remotely.

iPing provide managed services and IT services and we can help provide you with an overview on digital transformation and what will best suit your business. So, if you need some help with the above please contact us or give us a call on 01 5241350.

Email Going Missing In Outlook 2016


I came across an interesting problem today that had me scratching my head for an hour or so and could not find anything in google to resolve the issue.

I was in the office of one of our clients and he had just setup a rule in Outlook 2016 to move all the email from his lawyer into a folder. This is simple stuff so far.

He then decided to move the folder that he had the rule on to a new location and all of his email just disappeared.

email missing outlook 2016

All the email also disappeared on the IMAP email server and at this stage things were starting to look very bad. There was a lot of important information and advice from the lawyer in the email folder that had built up over the past year.

Once I was able to confirm exactly where the folder had been all we had to do was recreate the folder with the exact same name. Like magic the emails started to appear back into the folder.

The problem seems to be something to do with having an email rule setup to move things to an non existing folder. Outlook seems to put the emails into limbo.

I am going to assume that if the folder was renamed this would cause the same issues.

This issue can also be resolved by going into rule manager in Outlook 2016 and updating the folder selection to where you moved the folder to.

The client was very happy that he had a managed IT contract with iPing and we were able to get him all his important email back!

If you would like iPing to manage your IT please contact us

What products on your computer are security risks?

Did you know that there may be hidden security risks in your office and that they can be found on your computer?  These security risks can make you more vulnerable to data loss and data theft.  So, what are these risks and how can you combat them?

There are four main security risks that you should be worried about and these risks are:

1 – The browser/browsers that are installed on your computer can be a security risk, especially if they are not updated on a regular basis or no longer supported. Older versions of Internet explorer are no longer supported and only internet explorer 11 and its replacement Edge are still supported by Microsoft. If you use other browsers such as Firefox and Google Chrome, make sure that you have the latest versions installed.

2 – The operating system that is running on your computer might not be supported anymore by Microsoft and that means you can no longer get updates for it. Microsoft ended mainstream support for Windows Vista 5 years ago and they will end extended support in April 11, 2017. Microsoft ended extended support for Windows XP in 2014. The extended support for Windows 7 ends on 14 January 2020 while the mainstream support for Windows 8 ends on 9 January 2018 (and extended support for Windows 8 ends on 10 January 2023). The difference between mainstream support and extended support is explained here.

3 – Legacy software and legacy systems can cause major security headaches and you must ask yourself if you still need them? If you are using older software that only works on an older Operating System, you should think about replacing the software with an up to date version. If this is not possible then you should think about limiting who can use it and if the computer that it is on needs to be connected to your network. If you have an older computer that is still being used, you must ask yourself if it can be replaced and if not take it off your network if it does not require internet or network access. If you are not sure if any Microsoft products that you use are still supported, please click here.

4 – Do you have Anti-virus software on your computers and how often is it updated/upgraded? You should be updating your Anti-virus software whenever an update is available and that should be around three to five times a week. Some Anti-virus software can slow your computer/computers or cause issues with any browser based SaaS software you use. If this is the case look for an alternative that won’t do this, as you might be inclined to just remove the Anti-virus software.

iPing provide managed services and IT services and we can help provide you with an overview of your computer/computers security risks and how you can improve it. So, if you need some help with the above please contact us or give us a call on 01 5241350.

How often do you change your passwords?

Passwords are one of the main things that protect your IT infrastructure and they are also the weakest link, so how often do you change your passwords and what areas of your IT infrastructure is password protected are two questions that must be asked regularly.

Passwords are used when you want to log into your employer’s network onsite or offsite, and they can also be used when you want to access certain folders/directories in your employer’s IT network.

Make sure that your employees :

1- Never have an open network that allows you to access everything once you have keyed in your password to log into your computer. When Sony got hacked a few years ago, the hackers hacked into the main network and then had access to everything on the network as every user had open access to everything on the network. They also found a file called passwords which had the login details  and passwords for every employee who had access to Sony’s network. Make sure that users only have access to files, folders and software that is relevant to their job, why should the HR department have access to all the files, folders and software used by the website development team.

2 – Never leave Post it’s with passwords written on them on your computer screen or your desk. If you need to write passwords down, keep them in a notepad that is locked away in a drawer that only one person has access to, or use .

3 – Never have passwords that are too easy to crack, make sure that they are a minimum of eight characters long, comprised of alphanumeric characters, must have at least one uppercase letter and have a symbol. Passwords like your partner’s name, your children’s name or your date of birth are way too obvious. One of the easiest passwords to crack is one belonging to someone in your IT support department, because as they have so many passwords to remember, they make sure theirs is so easy to remember.

4 – Make sure that passwords are changed on a regular basis such as once a month or once every two months. The more often they are changed the harder it will be to crack them and make sure that everyone is reminded to change their password on a regular basis.

iPing provide managed services and IT services and we can help provide you with an overview of your IT networks password setup and how you can improve it. So, if you need some help with the above please contact us or give us a call on 01 5241350.

Cloud Storage Options

One of the most important things that you should be doing is making sure that your data is stored in a safe and secure place and this is now much easier and cheaper to implement since cloud storage has become so widely available. There are two kinds of cloud storage available, local cloud storage and external cloud storage, and knowing who will be accessing the data helps you determine the type of cloud storage that you will be using.

Local storage is where your data is stored in a NAS (Network-attached storage) box in your office and is designed to plug into your network seamlessly. NAS boxes are essentially storage case in which you can store 1 or more hard disks in them and they can be bought with or without hard disks. They also vary in price from €30 to over €6000 making them very affordable.

External cloud storage is where your data is stored offsite with Amazon, Microsoft etc. and it can be accessed anywhere in the world. External cloud storage is normally used by companies who have sales people out on the road who need to access data 24×7. I

If you are planning to use external cloud storage it is worth noting that there are 2 types of external cloud storage, synced and non-synced storage. Synced cloud storage is where all the data on your computer/server is replicated in the cloud. Non-synced storage is where you decide what data is stored in the cloud.

The one problem that you will run into when you use synced cloud storage is that if you decide to delete a file from your computer or sever, it will also be deleted from your online cloud storage account. The purpose of cloud storage is that it is a place you store files that are too big to store locally, or where you store multiple versions of the same file. If synced cloud storage is not going to be an issue then feel free to go with it, otherwise go with non-synced cloud storage.

iPing provide managed services and IT services and we can help provide you with various cloud storage options. So, if you need some help with the above please contact us or give us a call on 01 5241350.